A well-written agenda for board meeting ensures engaging and productive discussions and a strategy to discuss https://boardmanagementtool.com/reasons-for-of-usage-virtual-data-room/ the most important issues of the company. A well-written agenda will keep your attendees engaged, whether holding meetings in person or remotely.
A good agenda starts with a clear call to order that announces the beginning of the meeting and any other proceedings. This could include a brief description of the purpose of the meeting as well as the name of the chairperson.
Then, your agenda for your board meeting should include a short report or presentation from the CEO or executive director on the company’s performance and the most important initiatives. It’s also helpful to include a section on committee reports from the finance, governance and nominating committees if needed.
Allocate time for any guest talks or open forums your organization is hosting. You should also leave space for announcements and/or congratulations or acknowledgements. You should also allow space for future business issues that need to be discussed or follow-up on.
Getting sidetracked with new topics for discussion is a typical issue that can sabotage the pace of your meeting. Be sure to include parking spaces at the end of your agenda where you can present ideas that you haven’t considered for further discussion. Also, include an estimate of how long each subject will take to be discussed. This will allow you to avoid running over the schedule for board meetings. If you don’t come to a conclusion on an issue, you can transfer it to the next board meeting to ensure that your agenda stays on track.