The boards are the driving force of an organization making crucial decisions and having important discussions that affect all stakeholders. This means there is lots of sensitive information that is shared between boards, which needs to be protected against unauthorised access and leakage.
One of the best ways to guard confidential documents for boards is to implement strong security measures to prevent access to sharing, viewing and printing. One of the best ways to do this is to use a secure board portal that can encrypt documents in order that they can only be accessible to authorized persons.
The majority of board portals allow you to set time limits for how long a document may be accessed and restrict users from downloading or printing it. Many systems offer tools to track who has viewed documents, as well as an account of how many times and by who.
Another method of securing confidential documents for boards is to create an explicit confidentiality policy. The policy should clearly specify that, unless otherwise legally required or authorized by the board, directors can not divulge confidential information to third parties such as the sponsors of their constituency directors, and should define what constitutes confidential information. It can be difficult to enforce a policy, but it gives assurance to all directors. It www.dataroomabout.com/how-to-protect-confidential-documents-for-boards-committees-of-association can also make it easier to defend the company against claims that it breached their duty of confidentiality.