A board meeting online is an effective way to bring your colleagues online, without the need to travel. It lets you hold more meetings at times that are convenient for all attendees, which increases productivity and engagement. Furthermore any changes made to documentation during the meetings will automatically be synchronized when the internet is available again. This means that even in the event that your colleague is not online, they will be able to access and read up on all the details you discussed in your last meeting.
In a live meeting the board members will make use of the video conferencing features in their board management software to view each other and speak face-to-face. This keeps them engaged and allows them to observe non-verbal communication. Furthermore, they can muffle their microphones when they’re not talking to avoid interrupting one others and observing the rules of online meeting.
Before you host your helpful site online board meeting it is an excellent idea to conduct a run-through of your technology with the members who are expected to attend to ensure that everything works properly. This includes ensuring that your board member’s computer has a good enough connection and the quality of their camera. It is also crucial to ensure that your board member has enough bandwidth to attend the meeting, and that there’s no distractions (like ringtones) or distracting backgrounds.
Another aspect of virtual meetings is that participants must dress appropriately. It is important to maintain professional appearance, especially since it will be noticed by the people who join from all over the world. It is also advisable not to be seated in the middle of a large window as the glare can interfere with the view on the screen.