Document distribution software provides the tools to effortlessly send, receive and track controlled documents such as blueprints proposals specifications, invoices, and more. It streamlines document workflows automates tasks and provides consistent documentation. It helps you stay in regulatory compliance and audit trails.
Document management, also referred to as ECM (Enterprise Content Management) is a computer program that distributes files to an centralized location for all documents and records. This lets everyone get the information they need quickly and effectively without wasting time searching for documents or waiting for physical documents to arrive in the mail.
Document distribution systems have a myriad of features to collaborate on documents. These include revision control, simultaneous editing and communication between teams. It www.dataroomslab.com/“data-room-solutions”-can-help-company-maintain-the-security-of-data-and-keep-it-confidential/ also offers security by providing encryption and password protection. It can also manage compliance and audit trails and record retention policies.
Some document distribution platforms offer scanning capabilities and OCR (Optical Character Recognition) function to upload existing paper files into the system. Some document distribution systems allow you to create documents and save them from a desktop app or mobile application. The most advanced software systems offer documents that are indexed and tracked for powerful searches. This can help you locate documents later. A document with an invoice from July 2020 could be indexed using the date and account number to ensure you can easily find it later.
An efficient document distribution system also makes it possible to share whole documents or sections with certain individuals, such as clients, while regulating access levels. This can significantly reduce the cost of labor and can help improve team morale and customer service. It can also cut the chance of human error, which is all too frequent in companies.
