www.vdrproducts.com/ensuring-data-security-exploring-online-data-rooms-advanced-features
Traditionally, when companies need to present their documentation for projects such as an acquisition or IPO, they have been sending investors over to view the documents in a data room. However, this kind of transaction requires a lot of effort for the parties involved, especially if there are hundreds of pages and documents to look over. This is the reason why more and more companies are choosing to use virtual data rooms to document their documents.
With the help of online data room software, users are able to collaborate on documents and projects in real-time. Apps allow users to access documents even while on the move. They also have a lot of control over their rights, granting or restricting specific document access levels depending on the role they play. Additionally online data rooms permit users to add digital watermarks that appear on any document that is downloaded, viewed or printed.
It allows admins of data rooms to keep track of who has accessed the file when, and for how long. It can also help to protect against data breaches by providing a secure location for exchange of documents. Another feature that is highly advanced is redaction. This tool is useful for those who want to remove images, text or certain areas of a document. Certain VDRs provide this functionality in a variety of formats, including PDF, doc or txt. Others include ppt, txt jpg and gif. Another feature is Q&A reports, which allows you to keep a record of all the questions and answers during a virtual data room project.